Just because you have a recurring meeting on your calendar doesn’t mean you have to hold it.
Only convene the group if everyone (especially you, as the meeting leader) is clear on what the objectives are. Agreed-upon goals will keep the agenda focused and ensure you make the most of the time. Here are a few sample objectives to consider:
- Share updates and review progress to date, including major milestones or upcoming activities. Ask and answer: “What did I do? What will I do?”
- Identify questions and concerns related to progress. Ask and answer: “What are the potential roadblocks?”
- Prioritize and resolve issues and address additional questions.
- Agree on next steps (for example, what to do if a situation escalates, and what each individual’s role is).
Adapted from HBR Guide to Making Every Meeting Matter